Features
Everything FacturaGesTOTAL RRHH does
A big program that doesn't feel like one. 121 pantallas covering each person's whole journey in the company: from the moment the job offer is published to the final settlement, including every payslip, every clock-in and every holiday. Here they all are, exactly as they appear in the program's menu.
🧮
The payroll engine
A transparent calculation: every line of the payslip carries its explanation (where the amount comes from, what is subject to contributions and what is taxed). Collective agreements with pay scales, seniority, allowances, extra payments, sick leave, overtime, arrears and income tax adjustment.
👥
People
Complete employee file with contracts, extensions, family members, change history, documents, equipment issued, training, reviews and custom fields for whatever your company needs.
⚙️
Work that does itself
“If this happens, do that” automations, expiry reminders, payslips sent by email, connection with other apps through automatic notifications (webhooks) and artificial intelligence that reads expense receipts.
🏢
The company you are working with
Choose the company at the top and every screen works with it until you change it: lists, month-end closing, social security, tax returns and searches. If you manage many, one click searches all the ones you can see.
🩺
Data that stays healthy
The program checks its database: damage, indexes, orphaned and duplicate records. It shows you what it would fix, makes a backup and only repairs what you approve. In the cloud it is also checked every week.
⚡
Fast with thousands of employees
Tested with a hundred companies, five thousand employees, three years of payroll and a million clock-ins: tax returns and social security are ready in milliseconds and the month-end closing calculates dozens of payslips per second.
Nora, your AI employment assistant
Inside the cloud software, Nora knows which screen you're on and explains how to do everything, with links to the screens, and answers questions on employment law, contributions and income tax (IRPF) with this year's figures. In writing or by voice. Each account includes €5 of usage per month; anything above that is invoiced separately.
Ask her now →Program menu
Screen by screen
The label shows the edition from which it is included: Basic, SME or Advisory (each edition includes everything in the previous one).
🏠 Home
| Desktop Summary and expiry alerts |
Basic |
| Assistant (AI) Ask in plain language about the workforce, payroll, absences or how to do something |
SME |
🏢 Companies
| Companies Companies and contribution accounts (CCC) |
Basic |
| Workplaces Each company's workplaces, their contribution account and their calendar |
Basic |
| Bookable spaces Desks, meeting rooms and parking spaces that staff book on the portal |
SME |
| Cost centres Sites, shops, projects… to split the cost of payroll |
SME |
| Collective agreements Collective agreements, categories, pay scales and sick pay top-up |
Basic |
| Work calendars Public holidays, hours per day and working days of the year |
Basic |
👥 Staff
| Employees Complete file: personal and employment data, income tax and contracts |
Basic |
| Contracts All contracts and their expiry dates |
Basic |
| Company obligations What the law requires according to the workforce (equality, harassment, LGTBI, disability, mobility…) and what is missing |
Basic |
| Worker representatives Staff delegates, works council, union and health and safety delegates, with their paid hours |
Basic |
| Information for employees (RD 723/2026) Document with the contract conditions and their changes, with acknowledgement in the portal |
Basic |
| Seniority promotions Who reaches the years required to move up to the next category in the agreement |
SME |
| Find employee In the active company or in all of them: name, tax ID, social security number, code, email or phone (Ctrl+Shift+F) |
Basic |
| Leave (sickness, accidents, birth) Temporary incapacity processes and benefits |
Basic |
| Absences and absenteeism Unjustified absences, strikes, ERTE and leave that affect payroll |
Basic |
| Wage garnishments Garnishment orders with the limit of art. 607 LEC, deducted automatically |
Basic |
| Loans and instalment advances Monthly instalment until the amount is repaid |
Basic |
💶 Payroll
| Month-end close Events → calculate → review → payslips |
Basic |
| Payslips | Basic |
| Payment and accounting SEPA transfer batch and payroll accounting entry |
Basic |
| Summary and cost allocation Totals by pay item and cost by workplace and department |
Basic |
| Monthly changes What changes in each payslip compared with the previous month |
Basic |
| Signed payslip acknowledgements Which employees have signed the acknowledgement of their payslip on the portal |
Basic |
| Cost per hour Cost to the company of each scheduled hour and each clocked hour |
SME |
| Cost simulation Annual workforce cost with a pay rise |
SME |
| Allowances and travel expenses Allowances, accommodation, transport and mileage with their exempt part |
Basic |
| Final settlements Settlement of extra payments, holidays and severance, and settlement letter |
Basic |
🛡 Social security
| Social security Monthly settlement by CCC and pay items paid (CRA) |
Basic |
| Registrations and terminations (AFI) Registrations, terminations and contract changes, and AFI file for SILTRA |
Basic |
| Sick leave reports (FDI) Financial data on sick leave and birth and risk certificates for SILTRA |
Basic |
| Accident reports (Delt@) Workplace accident report with sick leave and Delt@ XML file |
Basic |
| Accidents without leave (Delt@) Accidents without medical leave and monthly RATSB list |
Basic |
| Contract extensions Extensions of temporary contracts (they push back the contract end date) |
Basic |
| Contract notification (Contrat@) Contracts to the SEPE in Contrat@ XML |
Basic |
| Employer certificates (SEPE) Employer certificate for unemployment benefit: Certific@2 XML file |
Basic |
| Actual agricultural working days Working-day calendar for the special agricultural scheme and AFI file (MJR) |
Basic |
| ERTE activity periods Days worked and inactive during an ERTE and XML file for Certific@2 (SEPE) |
Basic |
📄 Tax
| Form 111 Withholdings for the quarter or month and file for the AEAT |
Basic |
| Form 190 and certificates Annual withholding summary, file and certificates |
Basic |
| Professionals and board members Payments with withholding to professionals and board members: they go to forms 111 and 190 |
Basic |
| Form 345 (pension plans) Employer contributions to occupational pension plans: file and list |
Basic |
| Forms 216 and 296 (non-residents) Withholdings for non-residents and posted workers (art. 93 LIRPF): 216 and 296 file |
Basic |
| Withholding reconciliation Expected withholding against the annual tax and adjustments |
Basic |
⏱ Time
| Time recording Daily working time record (art. 34.9 ET), traceable |
Basic |
| Holidays and leave Requests, holiday balance and team calendar |
Basic |
| Hours bank Time record balance with adjustments, hours compensated and paid |
SME |
| Punctuality and clock-ins Late arrivals, early departures, days without clocking in and unclosed days compared with the rota |
SME |
| Holiday blackout periods Dates on which holidays cannot be requested from the portal |
Basic |
🧑💻 Employee portal
| Holiday and leave requests Employee requests: approve or reject |
SME |
| Clock-in corrections Clock-ins that employees ask to add or correct |
SME |
| HR queries Employees' questions from the portal, with their response deadline |
SME |
| Personal data changes Address, phone, email or IBAN proposed by the employee |
SME |
| Shifts Each company's work shifts (hours and break) |
SME |
| Shift rota Each employee's shift by day; they see it on the portal |
SME |
| Shift swaps Swaps between colleagues, accepted and pending approval |
SME |
| Space bookings Desks, rooms and parking spaces booked each day |
SME |
| Announcements Notices for staff on the employee portal |
SME |
| Events Training sessions, meetings and celebrations with registration on the portal |
SME |
| Expenses Expenses with receipts sent from the portal: approving them adds them to payroll |
SME |
| Documents and signatures Documents for staff, read receipts and electronic signature |
SME |
| Document templates Letters, certificates and notices with each employee's data |
SME |
| Projects Projects to which employees allocate their time |
SME |
| Notes and time per project What employees log from the portal or the app |
SME |
| Company and department objectives Cascading objectives: company, departments and people |
SME |
| Objectives Each employee's measurable objectives with their progress and achievement |
SME |
| 1:1 meetings Managers' meetings with their team (topics, agreements and next meeting) |
SME |
| Recognition Thanks between colleagues and the most recognised people of the year |
SME |
| 9-box matrix Performance (manager's review) against potential |
SME |
| Staffing requests Workforce planning: requested positions, their cost and their approval |
SME |
| Vacancies Job offers and the company's careers page |
SME |
| Candidates Applications by stage, CV, interviews and move to contract |
SME |
| Find candidates Candidate pool and internal promotion for a vacancy (with AI if enabled) |
SME |
| Surveys Climate and eNPS surveys that staff answer on the portal |
SME |
| Performance reviews Self-assessment and manager's review by criteria |
SME |
| Onboarding and offboarding plans Onboarding and offboarding: task lists per plan |
SME |
| Onboarding and offboarding tasks Tasks assigned to each employee and their status |
SME |
🧑🏫 People and health
| Training Training activities, attendees and FUNDAE training credit |
SME |
| Training requests Courses requested from the portal and the year's training budget |
SME |
| Protective equipment (PPE) Catalogue of personal protective equipment |
SME |
| Equipment issued Laptops, phones, keys, cards… with acknowledgement and return |
SME |
| IT devices Inventory of computers, phones and peripherals: purchase, warranty and who they are assigned to |
SME |
| Software and licences Programs and services, who has an account and how much they cost per month |
SME |
| PPE handovers Handovers to each employee with acknowledgement and replacement |
SME |
| Risk assessment Risks by job, level (NTP 330) and preventive measures |
SME |
| Coordination of activities (contractors) Companies and self-employed people working at your sites and the risk information exchanged |
Basic |
| Medical check-ups Health surveillance: fitness and next check-up |
SME |
| Job evaluation Score for each job for the pay audit (jobs of equal value, RD 902/2020) |
Basic |
| Pay register Average and median by sex, group or job (RD 902/2020) |
Basic |
| Costs by cost centre Gross pay, social security and payroll cost split by cost centre |
SME |
| Organisation chart Who reports to whom, or the workforce by department and job |
SME |
| Custom reports Your own lists: data, columns, filter, sorting, groups and totals |
SME |
| Equality plan assessment Workforce, contracts, jobs, training, work-life balance and pay by sex (RD 901/2020) |
Basic |
| HR dashboard Headcount, turnover, absenteeism, cost, temporary employment and gap compared with the previous year |
SME |
| Official surveys (INE and Ministry) INE quarterly and annual labour cost and the Ministry's labour survey |
SME |
| Workforce statistics Average headcount, age and sex pyramid, hires, leavers and turnover |
SME |
| Permanent seasonal worker call-ups Call-ups, returns to work and end of each season (art. 16 ET) |
SME |
| Record of processing activities (GDPR) Personal data processing activities (art. 30 GDPR) |
Basic |
| Whistleblowing channel Reports under Law 2/2023 with their deadlines, anonymous or not |
Basic |
| Blocking of former employees (GDPR) Data blocked after leaving and anonymisation when the period ends |
Basic |
💼 Advisory
| Batch processing Calculate, close and issue payslips for several companies at once |
Advisory |
| Documents for companies Payslips, summary, social security, form 111 and the month's accounting entry by email or ZIP |
Advisory |
| Employee transfer Move an employee to another company (with or without subrogation) |
Advisory |
| Invoicing of services Services provided to each client in the month and their rates |
Advisory |
| Groups of companies Group companies belonging to the same client or group |
Advisory |
| Document archive Each client company's documents in folders: deeds, tax registrations, official requests, certificates… |
Advisory |
| Users and permissions Password access, profiles and the companies each user can see |
SME |
🛠 Utilities
| Pay items Pay item table: calculation, formulas and contribution, income tax and CRA indicators |
Basic |
| Rebates and reductions Catalogue of hiring incentives (RDL 1/2023, Law 43/2006) |
Basic |
| Occupational accident rates Occupational accident rates by CNAE-2025 and occupation (DA 61 LGSS) |
Basic |
| Custom fields Your own data in the employee file (size, licence plate, locker…) |
Basic |
| Legal tables Contribution bases and rates, minimum wage and caps by year |
Basic |
| Email for sending payslips | Basic |
| Artificial intelligence Claude or Gemini: reading expense receipts and HR assistant |
SME |
| Automations “If this happens, do that” rules: email alerts and tasks |
SME |
| Automatic tasks and alerts What the automations have done and pending tasks |
SME |
| Local network (several workstations) Several computers working with the same data: server and workstations |
Basic |
| Cloud synchronisation Employee portal, clock-in app and kiosk with the desktop program |
Basic |
| Check and repair the database Integrity, indexes, orphaned and duplicate records; preview and backup before repairing |
Basic |
| Backup | Basic |
| Importers from other programs Companies, employees, contracts, agreements, pay items, payslips and sick leaves from the most widely used payroll programs in Spain; from any other, through the 190 tax return and the Social Security ITA report, DBF tables, Excel or cloud HR tools through their API |
SME |
Reports
Your workforce figures, without spreadsheets
The dashboard compares the year with the previous one: average headcount, turnover, absenteeism, cost per employee, temporary employment and pay gap. And if you need something different, custom reports let you choose data, columns, filters, sorting, groups and totals, and save them for next month.
- Costs by cost centre and by project, with the hours each employee allocates.
- Statistics: age and sex pyramid, hires, leavers and turnover.
- Official surveys: data for the INE labour cost survey and the quarterly labour survey.
- Simulations: cost of each working hour, workforce planning and estimated pension.
