The law, built into the program
A fine for not keeping a time record, a surcharge for filing social security late or a claim over a miscalculation cost far more than a program. FacturaGesTOTAL RRHH has employment, social security, tax and data protection obligations built in, and keeps them up to date.
| Obligation | Regulation | How FacturaGesTOTAL RRHH handles it |
|---|---|---|
| Employment | ||
| Payslip | Order ESS/2098/2014 | Payslip in the official format, with the contribution bases and the employer's contribution, as a protected PDF or on the portal with signed acknowledgement. |
| Contract information and changes | RD 723/2026 | A document with all the contract conditions before work starts, a notice of every change in pay, working hours or job category, staff requests answered within 30 working days, and acknowledgement of receipt in the portal. |
| Obligations by company size | LO 3/2007 · Ley 4/2023 · Ley 9/2025 · LPRL | One screen showing what the law requires of each company according to its workforce (equality, harassment, LGTBI, disability, sustainable mobility, contractors, worker representatives) and what is missing, with protocol templates and the pay audit. |
| Working time record | Art. 34.9 of the Workers' Statute | Tamper-proof daily clock-in (chained fingerprints), corrections with a reason, 4-year retention and a monthly record ready to hand over. |
| Pay register | RD 902/2020 | Averages and medians by sex, professional group, job and pay item, with the gap and its justification. |
| Equality plan (assessment) | RD 901/2020 · LO 3/2007 | Workforce, hiring, promotion, training, work-life balance and pay by sex, ready for the negotiating committee. |
| Remote work | Law 10/2021 | Remote work agreements with their percentage, location, equipment and expense compensation. |
| Permanent seasonal workers | Art. 16 of the Workers' Statute | Call-ups by order and seniority, returns to work and end of season. |
| Internal whistleblowing channel | Law 2/2023 | Anonymous or named whistleblowing channel, acknowledgement within 7 days, 3-month response deadline and a register of reports. |
| Occupational risk prevention | Law 31/1995 | Risk assessment by job (NTP 330 method), PPE handovers with acknowledgement, mandatory training and health surveillance. |
| Social security | ||
| Contributions and settlement | LGSS · Annual contributions order | Bases, caps, rates, MEI and solidarity contribution for the year; SILTRA files with the pay items paid (CRA). |
| Workplace accidents | Premium rates (DA 61 LGSS) | Occupational accident and illness rates by CNAE and occupation, accident reports with and without sick leave. |
| Registration and contracts | RD 84/1996 · RD 1424/2002 | Registrations, terminations and changes; notification of contracts and extensions. |
| Temporary incapacity | RD 625/2014 | Sick leave processes with medical reports, regulatory base, top-ups and the company data file. |
| Hiring incentives | RDL 1/2023 · Law 43/2006 | Catalogue of hiring incentives applied in each contribution. |
| Tax | ||
| Income tax withholding | Law 35/2006 · RD 439/2007 (arts. 80 to 88) | Rate calculated with the general procedure, with foreseeable variable pay and adjustments; form 145. |
| Returns | Forms 111, 190, 216 and 296 | Generated from the payroll, with a reconciliation of amounts withheld against amounts declared. |
| Data protection | ||
| Record of processing activities | Art. 30 GDPR | HR processing activities already described (payroll, recruitment, clock-in, health surveillance…), editable. |
| Data blocking | Art. 32 LOPDGDD | Blocking of former employees after they leave and anonymisation when the retention period ends. |
| Candidates | GDPR | Consent for future job offers, retention period and automatic deletion on expiry. |
The regulations cited are the main ones for each obligation; the program follows their implementing rules and the annual contribution orders.
Always up to date
Every year the minimum and maximum bases, rates, MEI, minimum wage and withholding tables change. In FacturaGesTOTAL RRHH this data lives in the legal tables for each year, which arrive with the updates: you don't have to type anything, and if a regulation is published late (as happens with many contribution orders), the program calculates the arrears due when it arrives.
We also check the Official State Gazette (BOE) every day: as soon as the contribution order, the minimum wage decree or a change to income tax (IRPF) is published, we load it into the software, and Nora, the assistant, knows it from that moment on.
And not just figures: the watcher also flags new employment laws, and Nora checks the current text of the Workers' Statute, the General Social Security Act and the rest of employment law, which the software downloads from the BOE every week.
And with explanations
Knowing the calculation is right is not enough: you need to be able to explain it. Every line of the payslip carries its explanation and every screen its help with the applicable regulation. When an employee asks why a certain percentage is withheld, or an inspector asks for the time record, the answer is one click away.
